1. Define the objective
Motivation, alignment, celebration, launch? Your objective drives every other choice.
2. Choose the season
Spring and autumn are very popular; winter is mild; summer requires smart scheduling.
3. Shortlist venues early
The best palaces and venues book up quickly for large groups.
4. Plan the flow
Airport arrivals, hotel check-ins, transfers between venues: flow is what guests remember when it goes wrong.
5. Choose one accountable partner
One partner, one project, complete management.